Become Great with Time Management Skills and Microsoft Outlook Tools

This course is designed to offer participants a comprehensive learning experience that covers both technical and professional skills. Specifically, the course focuses on two main areas: Microsoft Outlook technical training and time management professional skills.

Effective time management involves the ability to prioritize tasks, manage your schedule efficiently, and minimize distractions and interruptions that can take away from your productivity. By managing your time effectively, you can increase your productivity and reduce the stress and anxiety associated with feeling overwhelmed and overloaded with tasks.

Participants will learn how to use Microsoft Outlook to manage their emails, calendars, and tasks. They will also learn time management strategies such as goals, prioritization, and delegation, which can help individuals be more productive and efficient in their work.

By combining technical and professional skills training, participants will be able to apply what they learn to their everyday work, leading to improved productivity and a better work-life balance.

Overall, this one-day course is designed to equip participants with the tools and strategies they need to be successful in their work, both in terms of technical proficiency with Microsoft Outlook and professional skills related to time management.

This is an interactive course. Participants will be encouraged to engage and practice.

Section 1: Your Time Management Overview

Dealing with current obstacles

Managing your time and stress

How you can improve time management by 10%

Section 2: Setting Goals

Setting relevant and timely goals

Finding clarity of goals for yourself and your organization

Making goal setting easy

Section 3: Prioritizing

Ranking priorities

Separating priorities from your to do list

Strategies to make priorities, priorities!

Section 4: The Best Ways to Delegate

Understand when to delegate

How best to delegate

To whom to delegate

Section 5: Communication Skills

Encouraging communication

Clarifying assumptions

Building collaboration

Section 6: Setting Up Your Outlook Environment

Customizing your Outlook view

Modifying your Outlook settings to optimize your time management

Section 7: Using Email Templates, Quick Parts & Signatures to Save Time

Creating email templates for frequently sent messages

Creating and managing Quick Parts for frequently used text

Creating and managing email signatures

Section 8: Working with Mail Rules and Quick Steps

Understanding the importance of using Mail Rules and Quick Steps

Setting up Mail Rules for automatic email management

Creating and customizing Quick Steps for repetitive tasks

Using Quick Steps to apply “The Four D’s” to your daily emails (Do, Delegate, Defer, Delete)

Applying Conditional Formatting rules

Section 9: Working with Search Folders and Categories to Stay Organized

Understanding how Search Folders can help you stay organized and on top of your work

Creating and customizing Search Folders for quick access to important emails and tasks

Creating and customizing categories in Outlook

Prioritizing emails and tasks using categories and flags

Section 10: Managing Tasks and To-Do’s

Understanding the Task feature in Outlook

Creating and managing tasks

Using the Follow-Up feature to manage important tasks

Section 11: Calendar Tips

Quick tips for viewing and organizing your Outlook calendar