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Creating Accessible Documents Using Microsoft Office

Creating Accessible Documents Using Microsoft Office

Course Length:

12 hours (2 days)

Learning Objectives

Upon successful completion of this course, you will be able to:


  • Evaluate Word, Excel, and PowerPoint documents for accessibility
  • Use the tools within the applications to correct accessibility concerns
  • Modify the Quick Access Toolbar to include the accessibility checker
  • Properly convert your document to PDF and preserve accessibility formatting

Target Student

This course is designed for students who have a working knowledge of Office products and a basic understanding of accessibility.

Course Outline

Section 1: Introduction to Accessibility

Understanding Accessibility

Accessibility for Ontarians with Disabilities Act (AODA)

The Accessible Canada Act (ACA)

WCAG Guidelines


Section 2: Writing with Accessibility in Mind

Clear and Simple Writing Techniques

Sentence Structure and Word Use

Readability Statistics and Grade Level

Page Organization


Section 3: Accessibility Checks

Clear Print Guidelines Test

High Contrast and Magnification Test

Screen Reader Test

Accessibility Checker


Section 4: Accessibility and Word

Understanding Proper Document Structure

Understanding the Importance of Meta Data

Creating Accessible Word Templates

Working with Heading Styles

Using the Navigation Pane and Selection Pane

Formatting Text for Accessibility

Issues with Colour and Contrast

Creating Column, Section, and Page Breaks

Understanding How Spacing Affects Screen Readers

Inserting Images and Objects and Making Them Accessible

Avoiding Text Boxes and WordArt

Adding Accessible Tables and Restructuring Complex Tables

Creating Accessible Charts

Working with Auto Lists

Headers and Footers and Accessibility

Formatting Hyperlinks

Creating Accessible Forms


Section 5: Accessibility and Excel

Creating Worksheet Summaries

Creating Contents/Index Pages

Working with Blank Columns and Rows

Table Formats

Creating Named Ranges

Creating a Logical Layout

Avoiding Merged Cells

Using Freeze Panes

Protecting Your Spreadsheets

Accessible Chart Formatting


Section 6: Accessibility and PowerPoint

Using Templates and Themes

Proper Slide Layouts

Working with Slide Masters

Best Selection of Fonts and Font Sizes

Working with Colour and Contrast

Adjusting Slide Reading Order

Avoiding Animations and Slide Transitions

Creating Audio Transcriptions and Video Captions

Converting PowerPoint to Other Formats


Section 7: Planning for the Intended Output

Preparing the Document for PDF Conversion

Understanding the Impact of the Output Format on Workflow

Using the Acrobat Accessibility Checker

Opening the Acrobat Bookmarks Pane Automatically

A seal with “Guaranteed to Run” written on it. In the middle is a person giving a thumbs up, standing behind a checkmark

Creating Accessible Documents Using Microsoft Office

Upcoming Classes

All Public classes are held online
with a live instructor
Dates Price Qty
June 17-18, 2024
9:00 AM to 4:00 PM ET
$1,295.00 Online
January 16-17, 2025
9:00 AM to 4:00 PM ET
$1,295.00 Online
June 17-18, 2025
9:00 AM to 4:00 PM ET
$1,295.00 Online
* Applicable taxes will be applied on checkout

I want to talk to someone about private or customized training


Have questions about this course? See below or reach out to our training coordinators.

Group of 4 or more? Consider private training

The Great Canadian Training & Consulting Company Advantage

When you train with us, your training will not just check a box. We make sure it is GREAT!

  • Experienced Trainers
  • Guaranteed to run classes
  • Learning Guarantee
  • Anytime after-training support for 30 days
  • Bilingual training, manuals & post-training support available

This course comes with

PDF Reference Guide

Take the Reference Guide anywhere and save the environment with an electronic copy of your training Reference Guide for use on any of your computers or devices


Use Your Own Files

Whether it's one-on-one or group training you can give us files to include in your training session and help you apply what you learn even more!


Printed Reference Guide

Instead of the PDF that comes with your course, purchase a printed paper Reference Guide for use during your class and future reference