Minute Taking Essentials
Course Length:
Learning Objectives
In this course, you will learn how to effectively take and manage meeting minutes, ensuring that all important details are accurately captured and organized. You will:
- Understand the Role of a Minute Taker: Learn the responsibilities and significance of a minute taker
- Prepare Before the Meeting: Discover how to prepare effectively for meetings
- Develop Effective Note-Taking Techniques: Explore methods for capturing key points, decisions, and action items without losing important details
- Format and Structure Minutes: Gain insights into organizing your notes into a clear and concise format that is easy to read and reference, making the minutes useful for all stakeholders.
- Utilize Technology for Minute Taking: Learn about various tools and software that can aid in taking and distributing minutes, ensuring accuracy and accessibility.
- Edit and Finalize Minutes: Understand the importance of reviewing and revising minutes for clarity, completeness, and accuracy before distribution, ensuring that all details are correct.
- And more…
Target Student
This course is suitable for professionals in various organizations, including any government agency, who are responsible for or are interested in effective minute taking.
Course Outline
Minute taking is a crucial skill for ensuring that meetings are productive and that decisions are clearly recorded for future reference. This course on minute taking equips participants with the tools and techniques needed to effectively document meetings, ensuring accuracy, clarity, and usefulness.
Section 1: Understanding Minutes
The Importance of Minute Taking in Meetings
What Are Minutes?
Why Are Minutes Important?
Different Types of Minutes
Legal Requirements for Minutes
The Impact of Privacy Legislation
Understanding Quorum in Meetings
Section 2: The Role of a Minute Taker
Responsibilities of a Minute Taker
Skills Required for Effective Minute Taking
Challenges Faced by Minute Takers and How to Overcome Them
The Minute Taker’s Toolbox
Section 3: Preparing for a Meeting
Understanding the Agenda
Liaising with the Chairperson
What To Do Before, During, and After the Meeting
Handling Late Arrivals and Early Departures in Meetings
Meeting Agreements
Section 4: Taking Minutes
Techniques for Notetaking
Deciding What to Include and What to Leave Out
Using Templates for Minute Taking
Minute Styles (Informal Minutes, Action Minutes, Formal Minutes)
What to Record (Recording Motions and Resolutions)
Utilizing Technology for Minute Taking (Teams/Zoom Transcription, CoPilot, ChatGPT, Outlook, OneNote)
Section 5: Writing and Distributing Minutes
Transcribing Your Notes into Minutes
Proofreading and Editing Minutes
Getting Approval for Minutes
Distributing Minutes to Attendees
Techniques for Preparing
Writing Guidelines
Section 6: Overcoming Challenges and Continuous Improvement
Common Challenges in Minute Taking and How to Address Them
Strategies for Handling Difficult Situations During Meetings
Importance of Feedback and Reflection for Continuous Improvement
Developing a Personal Action Plan for Enhancing Minute Taking Skills
Minute Taking Essentials
Upcoming Classes
All Public classes are held onlinewith a live instructor
| Dates | Price | Qty |
|---|---|---|
| November 12, 2024 9:00 AM to 4:00 PM ET | $595.00 Online | |
| February 4, 2025 9:00 AM to 4:00 PM ET | $595.00 Online | |
| March 13, 2025 9:00 AM to 4:00 PM ET | $595.00 Online | |
| May 6, 2025 9:00 AM to 4:00 PM ET | $595.00 Online |
Groups of 6 or more? Consider private training
I want a quote for private or customized training
Have questions about this course? See below or reach out to our training coordinators.
The Great Canadian Training & Consulting Company Advantage
When you train with us, your training will not just check a box. We make sure it is GREAT!
- Experienced Trainers
- Learn or Come Back Free Policy on Public Classes
- 24/7 After Training Support
All of our courses include:
PDF Reference Guide
Want a summary of what you’ve learned? Save paper and use your PDF Reference Guide, accessible on any of your devices.
Certificate of Completion
Boost your credentials with a Certificate of Completion, confirming the skills you’ve acquired with us.
24/7 After-Training Support
Receive a 30-day after-training support voucher, offering assistance as you apply your new skills on the job. Need help with a specific step? We’re here to provide extra support and clarity even after you’ve left the class!
Want even more?
Check out our add-ons
Printed Reference Guide
While we love technology, we understand that there is something about having a paper copy. Add a printed reference guide to your training, which we will have shipped to your location.
Extended After-Training Support
Extend your support beyond the standard 30 days for ongoing assistance.
Can I customize my course?
OF COURSE!
Customized to meet your unique needs
We can customize your training to fit your exact needs, whether it's making small adjustments or creating entirely new courses. From setting specific objectives and including your own files to addressing unique challenges, we're here to help. We can even tailor the training to align more closely with how you work and to fit perfectly into your schedule. Our goal is to provide training that's as unique as your goals.
Access to your recorded session for 60 days
You can request your private session be recorded. You can have access for 60 days to revisit what you’ve learned.